Privacy Policy for Eclipse Headshots

Effective Date: January 5, 2026

1. Introduction

Welcome to Eclipse Headshots ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy or our practices with regards to your personal information, please contact us at jon@eclipseheadshots.com.

This Privacy Policy governs the privacy policies of our website, located at www.eclipseheadshots.com.

2. Information We Collect

We collect information that you provide to us voluntarily, as well as information that is automatically collected when you visit our website.

A. Personal Information We may collect personal information that you voluntarily provide to us when you register on the website, book a session, or otherwise contact us. This may include:

  • Names

  • Email addresses

  • Phone numbers

  • Billing Information (if payments are processed online)

B. Non-Personal Information (Log Data) When you visit our website, our servers automatically collect certain data sent by your web browser. This data may include:

  • Your computer's IP address

  • Browser type and version

  • The pages of our website that you visit

  • The time and date of your visit

C. Photographic Data As a photography business, the core of our service involves capturing photographs of you ("Images"). We treat these Images as personal data and store them securely to facilitate the editing and delivery process.

3. How We Use Your Information

We use the information we collect or receive for the following purposes:

  • To facilitate account creation and booking processes.

  • To deliver your service. We use your contact details to coordinate sessions and deliver final Images.

  • To fulfill and manage your orders.

  • To improve our website. We may use information to analyze how our users interact with our website to improve user experience.

4. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to access or store information.

  • Cookies: A cookie is a small file placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

5. Third-Party Service Providers

We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf. Examples include:

  • Calendly: We use Calendly for appointment scheduling and embedded forms on our website. Data you enter into these forms is processed by Calendly in accordance with their privacy policy.

  • Google Analytics (for website analysis)

  • Payment Processors (e.g., Stripe, PayPal)

  • Booking/Gallery Software (e.g., ShootProof, Pixieset)

6. Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information (including your Images) we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our website is at your own risk.

7. Links to Other Websites

Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third-party's site. We strongly advise you to review the Privacy Policy of every site you visit.

8. Children's Privacy

Our Services do not address anyone under the age of 16. We do not knowingly collect personal identifiable information from children under 16. If we discover that a child under 16 has provided us with personal information, we immediately delete this from our servers.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. Changes to this Privacy Policy are effective when they are posted on this page.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

11. Image Usage and Portfolio

While we adhere to strict privacy standards regarding your contact information, the usage and public display of your photographs (Images) are governed by the Booking Agreement or Model Release signed prior to your session.

  • Private Client Galleries: Your proofing galleries are private and accessible only via a secure link or password, unless otherwise agreed.

  • Portfolio Usage: We will not display your Images in our public portfolio, social media, or marketing materials without your consent (whether implicit in your service agreement or explicit via a Model Release).